Room Bookings


All room booking requests within the Students’ Union Percy Gee Building and process requests for outside spaces on campus for students can be made through us. University room booking requests can be made via their website


Term time

Out of Term Time

Monday to Friday 9.00am - 5.00pm           

Monday to Friday 9.00am - 5.00pm

Saturday closed

Saturday Closed

Sunday Closed

Sunday Closed


Contact Room Bookings

For general enquiries about rooms/spaces:


For urgent enquires or if there is a problem, please call: +44 (0)116 223 1111


If you are a Student Group committee member for 2018/19 and wish to book rooms in the SU, from the start of term a training module on room bookings is now compulsory.

Complete the training if you wish to book spaces this coming academic year.


SU bookings forms




Minimum notice required:

Room bookings

One-off room bookings within the SU (to include basic tech equipment).

Two weeks

Table bookings

Table bookings within the SU.

Two weeks

Event Form

For one off event bookings within the Students' Union. It only applies to bookings made in the Academy spaces in conjunction with chargeable services such as tech/bars/security.

Six weeks

External campus spaces

For events held on the campus outside of buildings e.g. in front of the library.

Four weeks

Repeat bookings

For repeat bookings required within the SU.

As requested (See form for further details)

External bookings

View our media pack and contact:




How to book a room/space with us

  1. Read through the ‘SU Bookings Terms and Conditions of hire' – you will need to comply with this process to hire a room/table with us.
  2. Student groups must complete and submit the relevant paperwork (event notification, updated master risk assessment, external visitor form, food notification etc) to 
  3. Complete and submit the relevant electronic SU bookings forms before the minimum notice period. Completed forms provide the contract of agreement to the terms and conditions of hire (see above).
  4. Await confirmation from SU Bookings. Your booking is not confirmed until you have received confirmation.


University of Leicester Students' Union
Percy Gee Building
University of Leicester
University Road, Leicester, LE1 7RH
Write to Us: Email

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The University of Leicester Students' Union is a registered charity no. 1137811 and a company limited by guarantee registered in England no. 7303101